Data Entry Specialist

Businesses rely heavily on databases to store information for clients, sales leads, and patients. Companies hire data entry specialists to gather and record sensitive information to maintain records. Data entry specialists typically work with medical clinics, insurance companies,

and retailers. If you have excellent data collection and typing skills, becoming a Data Entry Specialist VBO, could be a great fit for you. 


Data Entry Specialist VBOs enter specified information into spreadsheets and client databases. Typical responsibilities include adding new client information, updating current client information, and processing patient records. Due to the nature of the information, the ability to accurately and efficiently update information while maintaining client confidentiality is crucial.

Data Entry Specialist VBOs should be able to use data processing programs like Microsoft Word and Excel and learn client database programs as needed. Accurate and fast typing skills are key for this role. Data entry specialists can test their typing skills using a number of Word Per Minute assessments online. Data Entry Specialist VBOs should consider networking with bookkeepers, accountants, and coaches to build their business and gain new clients.

Here are just a few reasons you should consider becoming a Data Entry VBO:

  • There is a low cost to start this virtual business.
  • Data entry specialists are always in demand throughout several fields. 
  • There are few barriers to entry in this line of work.

Here is an example of a VBO Niche for a Data Entry Specialist
To learn more about creating your VBO Niche - CLICK HERE!

Primary Niche

Data Entry Specialist

SUB Niche

Data Entry for the Medical Field

VBO Niche

Data Entry for Veterans Affairs Clinics

We provide some great resources to help you get up and running as a Data Entry Specialist. If you have questions about becoming a Data Entry Specialist, feel free to head over to our Groups and ask there!


  • Compile and enter patient or customer data into spreadsheets or databases.
  • Inspect data for accuracy and follow up on errors as needed.
  • Be able to type accurately with a high Words Per Minute speed.
  • Research and obtain information for incomplete data and documents.
  • Generate and submit reports as needed.
  • Maintain full confidentiality for all information.


Our research shows the hourly rate charged by VBOs ranges from $10.00 to $30.00. However, the majority seemed to land in the $15.00 to $20.00 per hour range. Factors affecting this variance include geographic location, experience, and level of expertise.


BPO Data Entry Help

BPO Data Entry Help's blog discusses the outsourcing of data entry, as well as insights on industry standards and practices.

Data Entry Outsourced

Data Entry Outsource blog discusses data entry, data mining, e-publishing, and other insights into the data management industry.



Udemy is a great site for VBOs to sharpen their skills. Their classes typically range from $10.00 - $200.00. However, they are known to have frequent sales where with virtually all lessons as low as $10.00.


Skillshare is an online learning community with classes in that are often helpful for VBOs focused design, business, tech, and more.


Lynda has been around a long time and might just be one of the granddaddy's of online training. Pretty much all courses are well vetted and professionally done. While there courses may be a little more expensive, they are top quality. Since they were recently acquired by LinkedIn, some premium accounts get access to Lynda at no additional charge which is a great deal.







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